Empowering Flexible Workspaces and Streamlined Asset Control

Modern Workspace is a powerful solution designed to simplify and enhance the management of workspaces and technical assets within an organization. Seamlessly integrated with Microsoft 365, this platform combines flexible office hoteling with advanced asset management to meet the evolving needs of today’s hybrid work environments. With user-friendly interfaces for both employees and administrators, Modern Workspace streamlines workspace reservations, asset allocation, and data-driven insights, fostering a more productive and adaptable workplace.

Integrated Solution for Workspace and Asset Management

The Modern Workspace solution offers a unified platform that optimizes the booking of workspaces and management of technical assets, enabling government agencies and enterprises to manage their resources more efficiently. This centralized approach ensures that every workspace is utilized effectively and that assets are tracked and maintained with precision.

Flexible Workspace Reservations

Streamline the process of booking desks, meeting rooms, and collaboration spaces with a user-friendly reservation system.

Intuitive User Interface: An Azure-based web application allows employees to easily find and reserve available workspaces, ensuring they have access to the right environment for their needs.
Seamless Check-In/Out with QR Codes: QR code-enabled check-ins and check-outs simplify the reservation process, reducing touchpoints and ensuring real-time occupancy tracking.
Automated Reservation Management: Background processes deactivate expired bookings and synchronize with Microsoft Exchange to prevent double bookings, maintaining an up-to-date schedule.
Comprehensive Management App: A model-driven Power Apps application serves as the management backend, with all data securely stored in the Power Platform Dataverse for centralized control and reporting.

Comprehensive Asset Management

Effectively manage the entire asset lifecycle with powerful tools designed to streamline processes for both end-users and administrators.

Intuitive User Interface: A user-friendly web application built on a modern interface allows employees to easily check asset availability, request new equipment, or update asset status with minimal training.
Real-Time Status Updates: Users can view detailed information about assets assigned to them, including technical specifications and current availability, through an intuitive web interface.
Automated Alerts and Reporting: Generate reports on asset usage and receive notifications when inventory levels drop, ensuring timely actions for asset procurement and maintenance.
Centralized Asset Database: A Power Apps model-driven application enables administrators to track assets from acquisition to retirement, keeping all data up-to-date in a centralized location.

Data-Driven Space Optimization

Leverage insights from reservation data to optimize space allocation and improve resource planning.

Interactive Dashboards: Power BI integration provides insights into space utilization, helping organizations identify trends and optimize office layouts.
Cost-Saving Analytics: Understand occupancy rates and identify underutilized spaces, allowing for better resource allocation and potential cost savings.
Customizable Reporting: Tailor reports to meet specific organizational needs, tracking workspace usage and asset performance over time.

Additional Features

Seamless Integration

Built to integrate with Microsoft 365 services such as Outlook and Teams as well as 3rd party PAC, BMS/BAS systems, enhancing functionality and collaboration.

Visitor Management Integration

Streamlines the registration process for guests, ensuring a smooth experience from arrival to departure.

Compliance-Ready
Design

Built to meet FedRAMP standards, ensuring secure data management and regulatory compliance for government agencies.

Scalable
Infrastructure

Easily adapts to the needs of growing organizations, with the ability to add new users, locations, and functionalities without disruption.

Multi-Language
Support

Supports multiple languages, making it suitable for diverse workforces and international offices.

Inventory
Tracking

Provides real-time visibility into available inventory, allowing administrators to track equipment and avoid shortages.

Single Sign-On (SSO) Integration

Uses Microsoft Entra ID for seamless user authentication, enhancing security with multi-factor authentication (MFA).

Automated Maintenance Requests

Allows users to submit maintenance requests directly through the platform, while administrators can track progress and ensure timely resolutions.

Unlocking the Power of a Modern Workspace

— Enhanced Flexibility for Hybrid Work

Supports hybrid work models by offering an easy-to-use platform for booking office spaces, ensuring employees have the right environment when they need it.

— Optimized Asset Utilization

Provides a clear view of asset availability and usage, helping organizations reduce waste and improve the efficiency of resource allocation.

— Streamlined Administrative Workflows

Automates routine tasks like reservation management and asset tracking, allowing administrators to focus on strategic initiatives.

— Improved Decision-Making with Data Insights

Empowers organizations with actionable insights through dashboards, facilitating better planning and resource management.